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Info

This page contains specific information about the Mail Page for Cloud App.
Furthermore here you can find our general https://seibert.biz/informationsecurity

Table of Contents

Where is my data stored?

Tip

Your data is stored securely only in the Atlassian cloud infrastructure!

...

In comparison, other Confluence app vendors still use the previous Atlassian Connect development environment, where the app is not run in the Atlassian infrastructure but in a third-party cloud infrastructure and thus data is also stored outside of Atlassian.

...

What data is stored?

The following data is stored in the Mail Page App.

Data type

Data fields

Secret1

Mail settings

mail sender name, address, subject prefix

(error)

Mailserver account data

server hostname, port, username and password

(tick)

1 All secrets were securely stored using the API Storage setSecret method.

What data is logged? Do you track me?

We only log errors and API calls always without any user data.

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It is planned in a later version that you as an administrator can activate a temporary debug logging in the mail page admin area, so that we can help you better in case of errors. So you remain at any time in control of what logging data is generated.

What Confluence data does Mail Page access?

The following read permissions to Confluence data are required for Mail Page functionality.

Access mode

Access right

Data fields

view

confluence-content.summary,
confluence-user,
confluence-space.summary,
confluence-groups

  • Confluence page title and content.

  • Display name and email address of users, which we want to send emails.

  • Space Permissions for logged-in user

  • Confluence groups to set permission to use Mail Page in space and global settings

readonly

content.attachment

  • All attachments of the page, if you select this in the send dialog of Mail Page.

search

confluence

  • Search for Confluence users by name for selecting recipients (to, cc, bcc) of the mail.

view

me

  • Display name and email address of the currently logged-in user, who wants to send the mail with Mail Page.

When Mail Page is used for the first time, Atlassian informs about the required access rights, see the following screenshot.

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Does Mail Page connect to external services?

Info

For sending the mail it is technically necessary to send data to our cloud service. All data is encrypted in transit and data is only volatile in memory and is never saved on storage.

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When Mail Page is used for the first time, Atlassian informs to which external domains data is send, see screenshot at the very bottom:

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Optional: Using our Mail Server at IONOS SE

If you do not have your own mail server for sending mails, you can configure Mail Page to send mails via our mail server at IONOS Group SE in Germany:

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The IONOS Mail services are configured so that no mails are saved permanently. Also incoming mails to the mailbox are deleted immediately.

Which data is transmitted?

The following data is transmitted to our cloud service, when you send a Confluence page as mail:

Data type

Data fields

Mail header data

from, to, cc, bcc, subject field

Mailserver account data

server hostname, port, username and password

Confluence page

Page title and page content.
All attachments of the page, if you select this when sending.

Confluence instance

Site URL of your confluence instance

User data

Display name and email address of the user, who sends the mail.

Again, all data is encrypted in transit, held only volatile in memory and is never saved on storage of our cloud service!